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Archive Financial Year Data |
  
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Archive Financial Year Data |
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The archiving process involves taking a copy of that company's data folder and calling it xxData where xx is the last two digits of the financial year you're just finishing. e.g. Archiving your 3rd company for the financial year ending June 2002 would result in the creation of a folder called 02Data3. Archiving doesn't affect your company's data folder itself. The archive folder resides right along side the original data folder. It's like a snapshot of the original.
To archive a company, click on the word 'Company' (above the picture button), go to 'End of Year' and select 'Archive Financial Year data'. A message box will appear stating the archive process has been completed. Click to continue.
To view an Archived Company, click on the 'Company' picture button, which takes you to the company list, then after highlighting the company click on the 'Archive' button.
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You will be asked to choose the year that has been archived.
You are now able to access the majority of information that was entered within this financial year.
NOTE: You cannot produce a payrun or backup while you are in Archived data. If you attempt to do pays or backup within this archived data, you will get the following message:
Once you have finished with this Archived data, click the 'Company' picture button again and the program will automatically restore you back to the current data for this company.
