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Award TAB |
  
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Award TAB |
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NOTE: If you have more than one employee on the SAME Award but they are paid above or below the Award hourly rate then there is NO requirement to have an Award for each employee.
Solution: Create one (1) Award, allocate this Award Number to the employee in the employee's personal file, and enter the hourly rate in the 'Special Award Rate' field in the employee file. See Adding an Employee
The following fields populate this tab
Active – is this award being used ? Do you want to see it in the list of awards ? i.e. Yes / No
Weekly Gross - No matter whether they are weekly, fortnightly or monthly paid the weekly gross will show in this field. Changes made to the weekly gross field will not be saved.
Description - enter text which best describes the award.
Type - Click on the down arrow to select the type of Award eg. Full Time, Part-Time, Casual, Salary or Commission.
Award Hours - enter the WEEKLY Award working hours. If the employee is paid fortnightly then these will be doubled when paying ordinary hours in the pay envelope. It will be quadrupled (4.33333) for monthly employees.
NOTE 1: Permanent Part Time employees are normally entitled to accrue annual leave on a pro-rata basis based on the number of hours worked by the employee, eg. 4 weeks leave on pro-rata (based on a 40 hour week). Therefore to achieve the correct accrual enter Award/Hours as a MINUS when setting up the Award. If normal Award hours is 40 then set-up the Part Time Award as -40 hours. During a payrun any Award with minus hours will print a BLANK in the hours column in the payrun window and you will be required to enter the actual number of hours worked for each Part Time Employee.
NOTE 2: Casual employees are not entitled to accrue leave entitlements. If normal Award hours is 40 then set-up the casual Award as -40 hours. During a payrun any award with minus hours will print a BLANK in the hours column in the payrun window and you will be required to enter the actual number of hours worked for each Casual Employee.
NOTE 3: If you change the Award hours and then click 'OK', a Warning Message will display which advises you to re-calculate the ACCRUALS before you are able to save and exit. To re-calculate the accruals – click on the 'Accruals' tab and tab through the accruals fields, this will update the accruals hours automatically.
Per Hour Paid - the Award hourly rate paid to the employee. If you have already filled in the Annual Salary amount, this will calculate automatically based on either 52 or 52.178 weeks per year.
Days Per Working Week - the days in a working week will generally be 5 Working Days. If your working week differs enter the number of days in the working week.
Salary - enter the amount of annual salary for this award. If you have already filled in the hourly rate, this amount will be calculated automatically based on either 52 or 52.178 weeks per year.
Prompt on - this field provides a facility for earmarking an award for certain age groups or lengths of employment. Clicking on the down arrow on the drop down box gives five options
Anniversary of Birth - When entering the pay envelope of an employee (linked to this award) whose birthday falls near or in the current pay period, a message will appear on top of the pay envelope telling you as such
Anniversary of Date Hired - When entering the pay envelope of an employee (linked to this award) whose anniversary of date hired falls near or in the current pay period, a message will appear on top of the pay envelope telling you as such
Specific Age - When this option is chosen, fields appear to the right where a "specific age" can be put in. When entering the pay envelope of an employee (linked to this award) whose birthday falls near or in the current pay period and they will NOT be turning the specific age set out in this field, a message will appear on top of the pay envelope telling you as such. It is meant to make the user aware that perhaps this employee needs to be linked to another award. If this is the case, then 'Cancel' out of the pay envelope, relink the employee to another award, and then enter their pay envelope again.
Specific Years of Employment - When this option is chosen, fields appear to the right where a specific term of employment can be put in. When entering the pay envelope of an employee (linked to this award) whose anniversary of date hired falls near or in the current pay period and they will NOT have been employed the specific time set out in this field, a message will appear on top of the pay envelope telling you as such. It is meant to make the user aware that perhaps this employee needs to be linked to another award. If this is the case, then 'Cancel' out of the pay envelope, relink the employee to another award, and then enter their pay envelope again.
None - This option results in no prompting on the part of the award.