Navigation:  e-PayDay® for Windows > Employee Information > Adding an Employee > e-Leave™ TAB

 

The e-Leave™ facility covers the scheduling of prospective leave and the registering of leave taken.

 

Scheduling Leave

 

The scheduling of leave is on an employee by employee basis. The e-Leave™ 6 Tab of the employee's details is where this is done.

 

Entering the e-Leave™ 6 TAB

 

1. Click on the 'Employees' picture button or click on the word 'Employees' above the picture button and select 'Edit Employee' from the menu that appears.

2. This takes you to the Employees List screen. Highlight the employee for whom you wishto schedule leave for. Click on the 'Edit' button. Alternatively, you could just double

   click on the employee's name.

3. Click on the 'More' button, at the bottom left of the screen.

4. Click on the 'e-Leave™ 6' TAB.

5. Click on the button 'Click here for e-Leave™'.

 

 

The e-Leave™ 6 Tab is per below. This TAB is accessed by clicking on the 'More' button, at the bottom hand left of the initial screen of employee details.

 

 

To schedule a period of leave follow the steps below

 

1. Click on the 'Add' button. A fresh blank line appears in the table.

2. Fill in the 'Start Date' and 'End Date' fields.

3. Click on the down arrow next to the 'Type of Leave' field and select the appropriate form of leave. E.g. If the employee is going on holidays, it could be annual leave or long         service leave.

4. Make sure the value in the 'Status' field is Scheduled

5. Place the cursor in the 'Details' field and type in a brief explanation for the leave.

6. Click on the 'Save' button

*  A 'Start Time' and 'Finish Time' for the period of leave can also be entered, although it is not essential

 

To edit a scheduled period of leave highlight it's line in the table, make the changes in the fields above, and then click on the 'Save' button.

 

When the employee's pay envelope is entered during a payrun, with dates close to the start date of scheduled leave, a warning message will appear as per below

 

 

 

Registering Leave

 

When a pay rate for leave is used in a pay envelope the following message will appear.

 

An example of the message is below

 

 

After the payrun is finalised the leave will appear in the employee's e-Leave™ 6 TAB as seen below, where it can be further edited. To edit a period of leave, highlight it's line in the table, make the changes in the fields above, and then click on the 'Save' button.

 

 

Explanation of Fields

 

Start Date : The date upon which the leave commenced. For example, if an employee finished up work on a Friday and took 2 weeks holidays, the start date would be the next working day that the employee would normally work, is they weren't on holidays.

 

Start Time (not essential):  The time on the start date that the leave commenced.

 

End Date:  The last working day that the employee would normally have been at work, if they weren't on holidays.

 

Finish Time (not essential):  The time on the end date that leave finished

 

Approx Total Days / Approx Total Hours:  A calculation of leave time based on the employee's award

 

Type of Leave:  e.g. Annual Leave

 

Details:  A brief explanation of what the leave was for

 

Leave Type:  Situated below the leave register/roster, this facilitates sorting the table only to show a specific form of leave.

 

Status:  Situated below the leave register/roster, this facilitates sorting the table only to show scheduled or taken leave