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e-Time™ |
  
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e-Time™ |
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Timecards are accessed via the 'Payrun List' screen, which itself is accessed by clicking on the 'PayDay' picture button or clicking on the 'PAYDAY' pull down menu and then selecting 'Process Pays / Individual Employee'.
From the Payrun List screen highlight a particular employee's name and then click on the 'e-Time' button.
Once in the employee's timecard, go to the 'Merge Times / Adjustments 2' tab.
Each day within the current pay period has it's own line. When an employee first scans on a particular day, the corresponding time will be appear in that line's '1st' column. The second time the employee scans on that same day appears in the '2nd' column; and so on.
e-PayDay® will attempt to assign the times on each day to a particular shift. If no shift is allocated then clicking into the purple shift column on that line will make available a drop down box with the shifts you have set up, listed. In the example above, it is apparent that the employee has tried to clock in twice. To rule out the time of 12:01pm 'No' is placed in the corresponding 'Use' column. Any times that are to be used are made to have 'Yes' in their 'Use' columns. Clicking into the 'Use' column will make available a drop down list containing 'Yes' and 'No'.
If the clocking in of times has been precise and you're happy with all incoming times, a quick way to flag all these times as being used, is to click on the 'Use All except as indicated' button.
Once all times have been flagged to be used or not, and each day that has times used has a shift allocated, the next step is to click on the 'Merge Times to Time Card and determine Allowances' button.
This transfers the times to the 'Time Card 1' Tab of the same window.
The times have been allocated their pay rates according to how the shifts were set up. It is here that any other times can be placed or corrected as well. Once the time card is correct the next step is to click on the 'Post to Payrun' button.
This transfers the information in the timecard to the employee's pay envelope.
It is here that any other pay rates, allowances, or deductions can be added or amended.
When the Pay Envelope is correct then click on 'OK' and this employee is paid !