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Pay Messages |
  
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Pay Messages |
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To access the pay messages, from the main screen, click on the 'Company' picture button, highlight your company, click on the 'Edit' button, then select the 'Pay Messages' tab
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click on the word 'Company' (above the picture button) and select 'Pay Advice Messages' from the pull-down menu.
The purpose of the tab below is to make available a pre-set list of pay messages that can be added into employee's advice slips. They can be composed "on the fly" in the pay envelope, of course, but if the same message is to be used for multiple employees then this tab comes into play. All messages in the list are available in the pay envelope by clicking on the down arrow next to the 'Message' field.
Only one message will be printed on the Pay Advices at any one time.
Message - enter your message exactly as you would like it to print on the Pay Advice (limited to 78 characters).
Start Date - nominate a start date on which the message is to be added to the list of pay messages when composing the employee's pays. You will only have the option to choose this message between this date and the end date, during a payrun (not compulsory).
End Date - enter the date when the message is not to be included in the list of pay messages when composing the employee's pays (not compulsory).
Automatically use this pay advice message for ALL employees - If you put a 'x' (cross) in this box, the message you have chosen will be printed on all the employee's payslips unless altered during the current payrun (in the employee's pay envelope).
NOTE: The global message option will not be available for any pays already currently composed and unfinalised, this procedure is to be setup prior to starting the payrun.
If you don't wish to show any messages for the next pays, click on the 'Clear' button or remove the 'cross' before you start composing the next payrun.
To save your entries click 'OK' button to save and return to the Company List.