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Paying Leave |
  
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Paying Leave |
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This topic covers the situation where during a pay period an employee takes leave from work, for either medical or recreational reasons. Types of leave include the following:
- Annual Leave (e.g. holidays)
- Sick Leave
- Long Service Leave
- Rostered days off (RDO)
- Time in Lieu (TIL)
Example 1: An employee has worked their usual week and then is taking 2 weeks off on holidays
The pay envelope could appear as such
This is a sample Fast Bank file which show the fixed disbursement amounts being multiplied by the number of pays.
e-PayDay® is programmed in such a way as to average the tax over the appropriate amount of weeks.
Some tips about paying Leave
1. Paying leave is simply a matter of using another pay rate in the pay envelope
2. A separate payrun is not needed. An employee can have their work paid retrospectively and
at the same time, have their leave paid in advance.
3. There is no need to place the period ending date 2 weeks in advance.
4. Where there are fixed dollar amount disbursements set up in the banking area of the employee's information you will be prompted to either pay multible disbursement amounts or as per normal pay.
5. Where the annual leave is paid there will be a date in the Period Paid to Date (Employee Information, Payrun 3 tab) field. If you attempt to pay them again before this date has expired you will get a message asking you if you still want to pay them.
6. Where the total normal award hours including annual leave (not termination), public holidays or long service leave (not termination) is greater than 1.7 times a normal week then the tax will be averaged over several weeks. (overtime is not included in the normal award hours).
eg; Award Rate is 40 Hours, Annual Leave is 30 Hours then the tax will be averaged over 2 weeks.
or
Award Rate is 40 Hours, Annual Leave is 70 then the tax will be averaged over 3 weeks.
By default e-PayDay® comes with pay rates for annual leave, sick leave etc. These should not be altered unless advised by e-PayDay Technical Support.
See Sample Pay Types
For an explanation on TIL see Time in Lieu
Example 2: An employee working a 40 hr week calls in sick one day.
e-Leave™
As soon as a quantity for a leave pay type is entered, an e-Leave™ date box will appear. It will ask for the exact dates of the leave. You also get the opportunity of entering in a note maybe explaining the leave. This is information is posted back to the employee's details upon finalising. See e-Leave™.