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Payrun |
  
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Payrun |
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To access the payrun preferences, from the main screen, click on the 'Company' picture button, highlight your company, click on the 'Edit' button, then select the 'Payrun Preferences' tab
or
click on the word 'Company' (above the picture button) and select 'Payrun Preferences' from the pull-down menu.
The tab below will appear
It contains the following fields
Round Net Pays – e-PayDay® gives you the facility of rounding the net pay figure for all employees. The following options are available for you to choose from
NO ROUNDING – The net pay figure reflects no rounding being applied.
ROUND TO THE NEAREST LOWER WHOLE DOLLAR – The money (cents) taken off the net pay figure in the processing of rounding will be added to the total tax for that pay.
ROUND TO THE NEAREST LOWER WHOLE DOLLAR IF PAY IS TAXED - If the above option is applied to casual workers who may earn underneath the threshold to be taxed, then they would have to lodge a tax return to claim back the small amount of money rounded off their net pay that was put into the tax figure each pay. This option allows for rounding only when the pay is actually taxed.
NOTE: Even though you may have selected "NO ROUNDING" the program will automatically round the pays to the lower 5c for those employees whose payment method is cash.
Enter Hours in - Click on the down arrow for the available options. Select the preferred way of entering in the hours worked eg.
HH:mm: 1 hour 30 mins = 1 hour 30 mins or as a FRACTION: 1 hour 30 mins = 1.5 hours. Please note that 'Fraction' is recommended.
Use 'Payment Date' as the posting date – The term 'posting' refers to balances figures going from one place to another e.g. when a payrun is finalised the figures from that payrun are 'posted' to the employees balances (i.e. they are updated). Select the preferred date (below) to be posted to the transaction file.
Period Ending Date - the date up to which the employee is paid. Please note that this is the preferred date, as this date will not change throughout the year .
Payment Date - the date on which the employee actually receives a pay.
NOTE:
¨ The choice you make is important when it comes to the last pay for the financial year.
¨ If you choose 'period ending date' as the 'posting date' and the last pay for the financial year is 30/06/2005 then this payrun will be included in the 2004/2005 financial year.
¨ If the 'payment date' is the 'posting date' and the payment date is 02/07/2005 then this payrun will be included in the 2005/2006 financial year.
¨ If you had the 'payment date' as the 'posting date' and you wanted it to be included into the 2004/2005 financial year, then you will need to change this payment date to 30/06/2005 before finalising the payrun.
Used for Yearly Calculations
Click on the down arrow to select either 47, 48, 52 or 52.1785714 weeks/year for yearly calculations. Taking leap years into account, there is in fact 52.1785714 weeks per year. For further information how this affects the accruals see Yearly Calculation Factors in Award Accruals Calculation.
Use Previous Pays Cost Centre information for current payrun preset Cost Centres in the Employee Information - You are given the following options:
All
None
Full Time/Salary/Commission
Casual/Part Time
This is useful for employees that have Cost Centres preset and work the same hours in each Cost Centre most/all of the time. See Using Cost Centres During a Payrun.
Fast-Pay File Options - Tick the boxes if you want Allowances, Deductions, Pay Rates to be used as preset from the employee file as well as the Pay Types processed from the FAST-Pay File. For further information see Fast-Pay.
Payrun Warning Messages - Click on Setup and choose Yes or No against the Payrun Warning Messages and Prompts so that they show/don't show during a payrun. There are six (6) options available for selection.
- Message During Payrun when Birthday is in the next pay period or the current pay period.
- Message During Payrun when Annual Leave accrual is more than Yearly Entitlement.
- Message During Payrun when Accruals are negative.
- Prompt if Employee has fixed $ amounts and is being paid leave.
- Check YTD Balances against transactions after finalising payrun.
- Check Paylines against Paytotals after finalising payrun.
Additional Items to Print on Pay Advices - Click Setup and choose Yes or No against the Additional Items to print on Pay Slips. There are five (5) options available for selection.
- Annual Leave Balance
- Sick Leave Balance
- Long Service Balance
- RDO Balance
- TIL Balance
Click on the 'OK' button to save and return to the Company List or to exit without saving your entries, click 'Cancel'