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Payrun List Window |
  
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Payrun List Window |
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The following fields and buttons will be shown on the Payrun List Screen
Payment Date - the date which you will pay your employees, this date is also used in various reports.
Current Period Ending Date - the date upon which the employees are paid upto.
EmpCode column - this is the employee code number as entered in the 'Employee Information' Window.
P column - this shows the pay period for the employee eg. W = weekly, F = fortnightly, or M = monthly.
Paid column - this field is to show whether or not you have composed a pay for the employee for the current payment date.
Surname column - this is the employee's surname, as entered in the 'Employee' screen.
Given Names column - these are the employee's given names, as entered in the 'Employee' screen.
Job Title column - this is the employee's job title as entered in the 'Employee' screen.
Location column - this is the location that was specified for the employee in the 'Employee' screen.
Last Payrun Date column - this is the date that the last Payrun was made for the employee.
Status column - this is the type of employment as specified in the 'Employee' screen eg. F = full time, P = part time, C = casual, S = salary.
Termination Date column - the date on which the employee was terminated (if applicable).
'Terminate' button - for terminating an Employees employment. By Pressing this button, the program will include all the legislative Termination Payrates for you to choose, from the payrates list (these are not shown in the payrates list at any other time). See Terminating an Employee
'Reverse' button - if you need to reverse a Payrun, you may do so either before or after finalisation, either in FULL (Automatic Reversal) or by an Individual Employee (not to affect the whole Payrun – if this is the case, highlight the employee/s you wish to reverse before pressing this button). See Reversing Payruns
If you reverse a pay after finalisation and you compose another payrun, the date must be equal to or later than the reversed payrun.
'Finalise' button - the final procedure of processing a Payrun by POSTING the Payrun details to the appropriate DATA Files. See
'Batch / All' button - the automatic payrun is a fast and simple way to process all pays. It will process employee pays consecutively on this payrun window. There are three (3) options available eg. All, Batch or Location. See Batch Payrun
' FAST-Pay™' button - this will become active once a Fastpay.txt file has been created (eg. a file from another program). See Fast-Pay
'Individual' button - this method is used when an employee has either worked outside the normal hours, is to be paid leave, or is to be paid individually for any other valid reason.
'Search' button - the search function permits you to select employees by searching on your required field eg. DOB (date of birth), then mark those employees for a Payrun.
'Pay Advices' button - for printing previous payrun Pay Advice Slips (plain or printed paper), or Pay Envelopes.
'Reports' button - to access the Payrun reports.
'e-Time™' button - to access the times that have been previously inputted for the current pay period. This will only be active if you have the e-Time™ plug-in.
Pay Period - for selecting a particular pay period for performing a Payrun on those Employees only eg. Weekly, Fortnightly, Monthly.
Last Finalised Posting / Unfinalised Posting - Click on the down arrow to view the current payrun and/or previous finalised payruns. The list of information will be for the selected pay period (weekly, fortnightly, or monthly).
- if you have printed or previewed previously finalised payrun reports, click on this button to refresh the dates to the current payrun dates.
Sort By - for listing Employees in a particular order eg. by Number, Alphabetically or by Location. If location is selected, a field will appear. Clicking on the down arrow will display all locations, you are then able to select a specific location if required.
Pay Status - for listing only those Employees that are active, or those that have been terminated. You may also select All, Full/Part Time, Casual or Salary employees.
To exit from the Payrun window back to the main window, click on the 'Back' button.
FLOWCHART
By clicking on the down Arrow (at the top right-hand part of this window), a flowchart can be viewed to give a pictorial representation of the payrun.
The first button on the flowchart will show the name of the first/next employee to be paid.
The flowchart can be 'rolled-up' when not in use or if not required. It can also be floated over the Employee list and 'snapped' back into place when you are not using the flowchart.
The standard toolbar is displayed at all times.