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Re-entering Pays |
  
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Re-entering Pays |
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This topic refers to the re-entering of pays from the first of July as a result of commencing e-PayDay® after the start of the financial year. It involves more work but has the advantage that at the end of the financial year, the payrun transactions will match the balances.
Accruals
Existing balances for gross, tax, net etc need not be entered in this case as these are reset to zero at the start of the financial year. The accrual balances, however, will need to be entered. As at the last pay in the previous financial year and NOT including the rise in accruals you would expect as a result of the time worked between that pay and the first pay of this financial year, work out the accrual balances for each employee. Accruals refer to Annual Leave, Sick Leave, Long Service Leave, RDO's, Time in lieu (TIL). Casual employees, of course, would have zero balances for their accruals.
These figures are entered in the employee's Accruals 2 TAB.
1. Click on the 'Employees ' picture button, from the main screen of e-PayDay®
2. Highlight an employee's name and then click on 'Edit '
3. Click on the 'More ' button, bottom left
4. Click on the Accruals 2 TAB
5. Click on 'Edit ', bottom left
6. All accrual balances are in hours, so in the 'hours column ', in the 'balance ' field, for each
accrual, enter the appropriate figure. The only exception to this is Long Service Leave, which
has it's figure entered into the 'Accrued ' field.
7. Click 'OK ' to save your changes
Backing Up
Before re-entering all those pays from July onwards, again, it would be a good idea to do a backup, so that if you make a mess of your payruns to begin with, you can always restore this back up and try again.
1. Click on the word 'Utilities ' from the main screen of e-PayDay®
2. Select 'Backup my Data '
3. Follow the prompts to backup your data. If you have any problems, see Backup Data
NB: It is assumed before doing the step below, that at least one employee has been added in e-PayDay® .
Resetting dates to do the first pay in July
1. Click on the large 'Click here on PayDay ' button on the main screen of e-PayDay®
OR
Click on the word 'PayDay' at the top of the main screen then select 'Process Pays / Individual'
2. This takes you to the 'Payrun List'. At the top left of this screen there is the Payment Date
and Period Ending Date. These will most likely be close to the date you actually first installed
e-PayDay®.
3. Click into each of the Payment Date and Period Ending Date and change them to what they
were for the first pay in July. The Payment Date is the date upon which the employees got
paid. The Period Ending Date is that date that the payrun paid them upto.
4. Double click on an employee's name, it doesn't matter who. A message will come up asking for
the new dates to be confirmed. Click to accept the dates.
5. You're now in that employee's pay envelope. Click on 'Cancel', bottom right to exit.
NB: Normally we never need to change the payrun dates, as they take care of themselves, but when we do, we have to "zip" in and out of an employee's pay envelope, in order to get the message confirming the dates.
Providing you have finished setting up your awards, pay types, superannuation funds, and employees, as per the Tutorial, you're now set to start re-keying in the pays from July.
See Payrun Tutorial on how to go about processing pays in e-PayDay®.
The Tax comes out different to what I originally paid ?
You may very well come across the situation where you're in someone's pay envelope and the tax has come out different to what you originally applied in your previous payroll system. For the time being you can manually change the tax to match your previous figures, by clicking into that tax field (bottom right). Before commencing new pays in e-PayDay®, however, it is recommended you consult e-PayDay Support to work out why the tax is different.