Navigation:  e-PayDay® for Windows > Employee Information > Re-Instating an Employee > Re-Instatement Wizard

 

To re-instate a terminated employee or an employee that has returned from extended leave, via the Re-Instatement Wizard, click on 'Employees' picture button from the main screen of e-PayDay®, then the 'Re-Instate' button.

 

and

 

 

Click 'Next ' to proceed or 'Cancel ' to return back to the Employee List.

 

 

· Select the pay period in which this employee had been paid.·In the 'Pay Status' Area, below the list of employees, place a tick in the box next to the appropriate   "Terminated…" option. If the employee was terminated in a previous financial year, place a tick next to "Terminated All".

- Highlight the employee's name in the list

· Click 'Next' to continue.

 

 

 

Select the appropriate reason for re-instating this employee.

 

'Accidental Termination' - this employee's details (including the Accruals and YTD Balances) will remain the same.  Only the termination date has been taken out. This is the most common form of re-instatement, and simply means that the employee is back on the employee list again just as they were before, including the same employee code.

 

'Duplicate Employee' - this employee's details (excluding the Accruals and YTD Balances) will remain the same.  The word 'new' will be placed in front of the Employee Code on the list of Active Employees.  This employee's name (with old Employee Code) will also remain in the list of terminated employees as they will be given two separate Payment Summaries at the end of the year.

 

NOTE: This feature can also be used for adding an employee that is related to a current employee.  This will save a lot of personal input if they are residing in the same home where the phone numbers, address etc are the same. Take the word 'new' out of the employee's code and simply change the employee's name and any different employment details to suit this new employee.

 

'Returning to Work' - this employee's details (excluding YTD Balances but including Accruals) will remain the same.  The word 'new' will be placed in front of the Employee Code on the list of Active Employees.  This employee's name (with old Employee Code) will also remain in the list of terminated employees, as they will be given two separate Payment Summaries at the end of the year.

 

NOTE:  You can take the word 'new' out of the employee code but we DO NOT recommend you change the employee code to this employee's previous number.

 

'Returning to Work (Delete Holidays Paid)' - this employee may not have been terminated.  They may have been on extended leave and has returned back to work prior to the holiday paid-to-date. Therefore to pay this employee you must remove this 'Holiday Paid to Date'.

 

 

You now have to option to change this employee's date hired. If this employee is to receive two Payment Summaries – the date hired should be the date that this employee has returned back to work or returned to the company.

 

 

You now have to choice to re-instate another employee or simply 'Cancel' back to the Employee List.